Austin Smith Small Grants Fund privacy notice

Who is the data controller for the information I provide?

Liverpool City Council is the data controller for the information you provide to us.

Why we are collecting your data?

We collect this information so that we can:

  • assess your application for eligibility
  • confirm account validity
  • confirm your identity
  • make payments of the awards
  • send reports to the Austin Smith Small Grants Fund Panel
  • send reports to local Elected Members for Picton, Princes Park and Riverside wards
  • detect and prevent fraud and error
  • make sure public money is correctly used

What is the legal basis for processing your information?

We will be processing personal data to administer and award grant funding according to the following lawful basis:

  • Article 6 (1) (e) GDPR ‘processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.’
  • Article 9(2)(g) GDPR “processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.”

The information we may collect

The categories of information being processed include:

  • Organisation name and contact details
  • Name and contact details of organisation trustees and/ or employees and or/ volunteers
  • Business Financial information – such as banking details, accounts and payment details.
  • Other relevant information needed to process your application

Do I have to provide this information and what will happen if I don’t?

If you are not able to provide some or all of the information we may not be able to assess your application for this grant.

Who will your information be shared with?

  • Your data is shared with officers in LCC Grants and Performance Team so that they can compile records of applicants, can contact applicants to obtain any missing information, can assess applications and write reports for the Austin Smith Small Grants Fund Panel and Elected Members, can contact applicants to advise of award outcomes and make payment to successful applicants, and can contact successful applicants to obtain project evaluations.
  • Your data is shared with the Austin Smith Small Grants Funding Panel, so that it can make funding decisions.
  • An overview of your application is shared with local Elected Members. Personal information is not shared with them.

How long will you keep this information for?

Personal data will not be retained for longer than necessary in relation to the purposes for which they were collected. There is usually a legal reason for keeping your personal information for a set period of time – this ranges from months for some records to years for more sensitive records.

We securely destroy all information once we have used it and no longer need it.

What rights do I have when it comes to my data?

The GDPR provides you with the following rights, subject to lawful data requirements, when it comes to your personal data:

  • The right to be informed how your personal data is being processed
  • The right of access to the personal data we hold about you, which includes providing copies of the information to you within one month of a request. We may charge a reasonable fee to provide this information based on our administrative costs of responding (i.e. photocopying, postage, etc.
  • The right to rectification of any incorrect or incomplete data we hold about you
  • The right to erasure, also known as ‘the right to be forgotten’, where:
    • Your information is no longer required for the purpose it was collected
    • You withdraw your consent
    • You object to LCRCA processing your information and there is no overriding legitimate interest for continuing the processing.
    • LCRCA has breached the GDPR when processing your data
    • There is a legal obligation to delete the data such as a court order
  • The right to restrict processing, which limits what the LCRCA can do with your information.
  • The right to data portability, where any automated processing of your information based on your consent or as part of a contract is made available for your reuse.
  • The right to object to direct marketing or any processing based on the performance of a task in the public interest/exercise of official authority or for the purposes of scientific/historical research and statistics.
  • Rights in relation to automated decision making and profiling, where a decision made by a computer has a legal or significant effect on you.

For further details see How to access your data.

Where can I get advice?

View our Help and advice page for more information.

The right to lodge a complaint with a supervisory authority

You have the right to lodge a complaint regarding the processing of your personal data to the UK’s supervisory authority, the Information Commissioner, who can be reached using the details below:

The Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Cheshire SK9 5AF

Tel: 0303 123 1113