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Austin Smith Small Grants Fund privacy notice

Who is the data controller for the information I provide?

Liverpool City Council is the data controller for the information you provide to us.

Why we are collecting your data?

We collect this information so that we can:

  • assess your application for eligibility
  • confirm account validity
  • confirm your identity
  • make payments of the awards
  • send reports to the Austin Smith Small Grants Fund Panel
  • send reports to local Elected Members for Picton, Princes Park and Riverside wards
  • detect and prevent fraud and error
  • make sure public money is correctly used

What is the legal basis for processing your information?

We will be processing personal data to administer and award grant funding according to the following lawful basis:

  • Article 6 (1) (e) GDPR ‘processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.’
  • Article 9(2)(g) GDPR “processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.”

The information we may collect

The categories of information being processed include:

  • Organisation name and contact details
  • Name and contact details of organisation trustees and/ or employees and or/ volunteers
  • Business Financial information – such as banking details, accounts and payment details.
  • Other relevant information needed to process your application

Do I have to provide this information, and what will happen if I don’t?

If you are not able to provide some or all of the information we may not be able to assess your application for this grant.

Who will your information be shared with?

  • Your data is shared with officers in LCC Grants and Performance Team so that they can compile records of applicants, can contact applicants to obtain any missing information, can assess applications and write reports for the Austin Smith Small Grants Fund Panel and Elected Members, can contact applicants to advise of award outcomes and make payment to successful applicants, and can contact successful applicants to obtain project evaluations.
  • Your data is shared with the Austin Smith Small Grants Funding Panel, so that it can make funding decisions.
  • An overview of your application is shared with local Elected Members. Personal information is not shared with them.

How long will you keep this information for?

Personal data will not be retained for longer than necessary in relation to the purposes for which they were collected. There is usually a legal reason for keeping your personal information for a set period of time – this ranges from months for some records to years for more sensitive records.

We securely destroy all information once we have used it and no longer need it.

What rights do I have when it comes to my data?

You have a number of rights that are set out on the How to access your data page of this section.

Where can I get advice?

View our Help and advice page for more information.